Simplify VBS Check-in

ChurchLeaders | 4/16/2018 | Staff
TaylorShaye (Posted by) Level 3
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Ahh, the lazy days of summer…SUMMER!? What does that mean to Children’s Ministry? Vacation Bible School or Kids Camp!

Our Equip KidMin lead writer, Dwayne, experienced the pain of VBS check-in first hand. At a previous church where he served, his VBS attendance jumped from about 80 kids to over 250 kids in one year. Great, right? Sort of. The problem was that his check-in procedures weren’t ready to handle the influx of new families. The result: long lines and some families opting to leave instead of wait. From that point forward he determined never again to let check-in hinder ministry.

Day - Camps - Church - Kids - Day

When we led day camps at our church, we had to figure out how to handle over 700 kids each day. Our parameters: Check-in couldn’t take forever; the system had to be simple, and everyone stayed secure. These are the same types of challenges churches face each year during their summer big events.

Here’s some ideas to help you navigate that dreaded first day of check-in.

Pass - Tables - Tables - Lines - Camper

Have fast pass tables – these tables are alpha lines with pre-registered camper packets. In the packets include their wristbands, information sheets and campus maps.

Make sure to utilize your computer check-in system by having all pre-registered campers assigned to a classroom. On the first day, the stickers will print out with their name and classroom assignment. We have also used color gaff tape on the floors of the hallways to make finding their rooms easier. For example, our greeters were able to look for their room number on the color coded map and tell them to follow the red tape on the floor to their classroom.

Clipboards - Registration - Paperwork - Line

For those who have not pre-registered, pass out clipboards with the registration paperwork and have them fill in out while in line. Don’t forget to have...
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