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Here is a step-by-step guide on planning events that you can use for almost every event in your ministry. This guide can be used for weekend retreats, days for discipleship, fun events, or any other event you need to facilitate. Throughout the whole process of event planning, remember to be in prayer for your students, your adult helpers, and your own relationship with God.
Determine your target audience and the goals of your event. Starting with these thoughts will give you a trajectory to follow for the rest of the event. You must decide if your event is for all of your students, your student leaders, your girls, or your high-schoolers. Who you invite to the event will determine the goals you set. You can then set goals like outreach, spiritual renewal, unity, or student leadership for your group.
Decide - Amount - Students - Cost - Steps
Decide on a projected amount of students and your anticipated cost. This may be one of the most overlooked and important steps of the planning process. However, if you do this up-front you will not run into budgeting issues later on. Be realistic with your attendance numbers. Don’t start looking for pricing based on 60 students if you average 20 in your youth ministry. Do some research about past events and choose an average number of students to make sure you cover your costs. When first looking at cost, talk to some of the parents about what they would be willing to pay for your proposed event. It may be really cool to take your students to the lake for a day but if your parents are only able to pay for a $10 event, you may be out of luck. Be realistic in your early planning stages and you may find some creative ways to add fun into your schedule.
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