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Fall is here along with the various events that come along with this season. From kids heading back to school to gearing up for the holidays, fall is the on-ramp to the busiest time of year for churches.
To ensure successful events that don’t wear out your staff and volunteers, here are seven helpful tips to make planning events a bit easier:
Church - Leadership - Event - Calendar - Months
Ideally, your church leadership approves an event calendar twelve months out. If that’s not the case, obtain agreement as soon as possible on what events you’ll host this Fall. Get the leadership of each department together and tentatively place events on a large calendar for all to see. Address any double-booked dates, facility constraints, how many times you’ll ask the same volunteers to serve in a given timeframe, and the staff workload of event planning and preparation. You may also want to find local event calendars to see if any community events conflict with the dates you’ve selected.
If students head back to school after Labor Day, it’s best to start planning back-to-school events in June or early July. This gives your student ministry leaders time to plan a fun event. It also provides your graphics and communications teams time to generate buzz about the event.
Size - Scope - Fall - Events - Months
Depending on the size and scope of your other Fall events, you’ll likely need at least two to three months to plan and make each successful. Give staff enough time to do their job with excellence. Keep in mind that events are special projects you’re adding on to regular weekly activities.
You’ll need one person to develop the plan, keep team members on-track, troubleshoot issues, and make sure departments are communicating well with each other. If you don’t have a dedicated event planner staff member, someone already on staff who is detail-oriented and works well with teams...
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